District 7430 Youth Exchange - Club Counselor and YEO

Check List - Form # YE307

Form

Done

Approvals:

Get application from Host Family (one per family)

HF205

Conduct In-home interview with all host family members residing in the home

           - Ensure host family capable of providing nurturing environment

           - Ensure host family financially secure

           - Secure Rotary Host Family Application

           - Confirm not a relative to the IB student

HF213

Obtain Personal Information Form from each adult in home (formerly the called Affadivit)

YE317

(per adult)

Check at least two references on each adult (references can be the same for each member)

HF209

(per adult)

Obtain criminal Background check for each family member 18 and over, living in the household. (requires District Waiver Consent Release Form)

YE321

(per adult)

Orientation:

Orientation with all household members residing in the home

      Provide Host family with the following: (Host Family Handbook)

- Role of Host Family

- Adjusting to a new culture

- Role of Host Rotary Club

- School requirements

- Role of Host Club Counselor

- Rules of the Exchange

- Role of District Committee Contact

- First Night Questions

- Student participation in Host Family Activities

- Student Protection Policy

- Student participation in Rotary Club Activities

- Travel Policy

- Financial obligations of Host Family,

            Rotary Club and Rotary District

- Rotary Health Insurance &

   mandatory Liability insurance

- What to do when there is a problem

- RYE website

- Host Family Tracking Form

- Inbound Student Tracking Form

HF217

Tracking:

Student Monthly Contact/Visit (confirm monthly allowance)

IB1

Host Family Monthly Contact/ Visit

HF201

Rotary Post-Exchange Evaluation:

Host Family to complete Post-evaluation form

HF225

School Evaluation

IB49